You make an inquiry.
We propose an itinerary.
Several variations are made until the perfect
itinerary is reached.
Prior to going to contract we have our office in
Moshi run a comprehensive availability check on
all accommodations & request provisional
If all accommodations are available, you are
sent a final contract/itinerary for signing and
your deposit is due (see Terms & Conditions). If
availability is not possible at some of your
desired locations, we seek out alternate options
prior to going to contract.
Once you sign and return your contract, our
office in Moshi submits booking vouchers and
makes necessary deposits to all the
accommodations to finalize the bookings.
Signed and stamped booking vouchers are scanned
and emailed to you as confirmation of your
When booked well in advance (6 months or more),
there is usually no problem in securing all the
desired accommodations. However, when we
encounter full locations, we place immediate
bookings at alternate locations and then, time
permitting, present these options to you for a
final decision. Typically, we have been very
good at getting excellent locations, even last
minute. While it’s true that many lodges do
indeed fill up quickly, we find that rooms
usually open up as the date gets closer due to
the release of rooms from block bookings.
What are block bookings?
It is common for large tour operators who
organize group tours to book a block of rooms in
anticipation that their pre-planned itineraries
will operate at full capacity. Many lodges allow
block bookings without deposit, but force the
tour operators to pay for these rooms or release
them as the actual dates get near (between 45
and 60 days in advance). What does this mean for
a private tour? It means that sometimes it can
be difficult to secure certain accommodations
that cater to group tours.